Thesis Submission

All graduate students working on a thesis must register for each term until they have completed the requirements for their degree program.

Please note that requirements are considered complete when one digital PDF copy of the thesis, revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee, is submitted to the School of Graduate Studies through the E-Thesis submission process in QSpace.

Process Before Defence

The student prepares the thesis. Check Thesis Formatting and Other Resources from the SGSPA and make sure to follow all copyright regulations described on the Queen's Library page Copyright Information for Students.
The student and supervisor agree on a tentative date for the exam so a timeline for internal review can be established.
The supervisor reviews the thesis and determines if it can be submitted to an internal reviewer. The supervisor selects another faculty member to be an internal reviewer. Only one internal reviewer is required for a MSc thesis.
The student submits the thesis to the internal reviewer, who has five business days to review the thesis and provide feedback. The Internal Review Form needs to be completed and submitted to the Chemistry Grad Platform.
Once the internal review is complete, the supervisor selects the members of the examining committee and fills out the MSc Oral Thesis Examination form. The student submits this form to the Chemistry Grad Platform. Teh Graduate Assistant will then obtain the signatures of the Graduate Coordinator, and if applicable, of the Department Head, and then send the form to the SGSPA. Note that the SGSPA needs to receive
The student hands in one digital copy of the thesis to all committee members, including the Chair. The thesis can be provided to the examiners once they have been confirmed and the internal reading has taken place.

Composition of Examining Committee

A Chair (Department Head or Delegate)
The supervisor
Two faculty members in the Department of Chemistry or other Cognate department

The period leading up to the defense of the Ph.D. thesis involves two phases:

Preparation of the thesis, and selection of the examining committee.
Review of the thesis and examination of the student.

1. Preparation of the thesis and selection of the examining committee:

The following should take place before the thesis is submitted for internal review.

i The student prepares the thesis
http://www.queensu.ca/sgs/thesis-formatting-other-resources
- Please ensure you follow all necessary copyright rules described at http://library.queensu.ca/copyright/thesis
ii The student and supervisor agree on a tentative date for the exam so a timeline for review can be established. Note that the shortest period of time between the submission of the thesis for internal reading and the thesis defense is 30 working days as defined by the School of Graduate Studies.
iii The supervisor identifies and confirms the internal readers and the examining committee including the chair. The roles of internal readers and structure of the examination committee for Ph.D. theses are described below. The supervisor should ensure the committee members can review the document by the tentative date of the exam and are available on that date to participate in the exam.

2. Review of the thesis and examination of the student:

The following steps must take place before the examination of the thesis takes place. The minimum period for the review of the thesis by the internal reviewers and examination committee is 30 working days for an Ph.D. thesis, where a working day is defined according to the rules set out by the School of Graduate Studies. http://www.queensu.ca/sgs/preparing-your-oral-examination

i The supervisor reviews the thesis and indicates its suitability to be submitted for internal reading by signing the internal review form.
ii The student submits the document to the internal reader for review. For a Ph.D. thesis, two faculty members from the Department of Chemistry are required to act as internal readers. The readers have a period of five working days to review the document and provide feedback. Once the document is in an acceptable form, the internal readers sign the internal review form.
iii Once the internal review is complete, the supervisor schedules the examination through the Chemistry Graduate Office by filling out the Oral Thesis Examination Form. The supervisor will list the examining committee members identified in step 1 iii, and suggests a tentative date, time and location for the exam. It is the supervisor's responsibility to ensure the suitability of all members of the examining committee. This information will be filled in on the Examination Report Form, which will be signed by the supervisor, and the Chemistry Graduate Coordinator, and then forwarded to the School of Graduate Studies. The Oral Thesis Examination Form must be submitted 25 working days prior to the date of the exam. Final approval of the Examination Committee lies with the Dean of the School of Graduate Studies.
iv The student hands in one copy of the thesis to all committee members, including the Chair. The thesis can be provided to the examiners once they have been confirmed and the internal reading has taken place. The examiners have 25 working days from that point to review the document. A copy should be provided to the Chair once the Chair is identified by SGS.

Composition of the Ph.D. Thesis Examination Committee

The Examination Committee for the Ph.D. thesis defense consists of:

A chair
- Queen's Faculty member outside of Chemistry; or,
- Chemistry Faculty member (must be at arms-length); or
- Head's Delegate can act as both Chair and Examiner (must be at arms-length; cannot vote)
The supervisor
The Head's delegate in the Department of Chemistry (if acting as chair, must be at arms-length)
One faculty member in the Department of Chemistry (internal)
One faculty member from another Department at Queen's in the same Division (internal/external)
An external examiner from outside Queen's University.

Student Registration Information and Completion of Degree

All graduate students working on a thesis must register for each term until they have completed the requirements for their degree program.

Please note that requirements are considered complete when one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee, is submitted to the School of Graduate Studies through the E-Thesis Submission process in QSpace (http://www.queensu.ca/sgs/thesis-formatting-other-resources).

Inquiries should be directed to Rose Silva, Thesis Coordinator
Monday to Friday
8:30 a.m. to noon, 1:00 to 4:30 p.m.
Gordon Hall, Room 425
Graduate Studies Office

E-mail: thesis@queensu.ca
Phone: (613) 533-6000 ext #77313
Fax: (613) 533-6015/p>

A student who completes a program mid-term is eligible for a partial refund of student activity and tuition fees assessed for that term. Students are required to return their student card to the Office of the University Registrar - Records & Services for a refund of student activity fees. Health and Dental fees are not refundable if the completion date is after the opt-out period. Students who complete their program during the benefit year remain on the Health & Dental Plan until August 31.

Fee Refund Schedule -- Graduate Programs

Refund Request Form

100% Refund on Term Fees - Withdraw or Complete By:

Fall Term: 30 September
Winter Term: 31 January
Spring/Summer Term: 31 May

50% Refund on Term Fees - Withdraw or Complete By:

Fall Term: 31 October
Winter Term: 28/29 February
Spring/Summer Term: 30 June

25% Refund on Term Fees - Withdraw or Complete By:

Fall Term: 30 November
Winter Term: 31 March
Spring/Summer Term: 31 July

No Refund on Term Fees - Withdraw or Complete Between:

Fall Term: 1 - 31 December
Winter Term: 1 - 30 April
Spring/Summer Term: 1 - 31 August

M.Sc. Students