The Department of Chemistry policy requires that students take a pro-active role around assessment completion, and communicate with course coordinators in case of expected, or unexpected, inability to complete an assessment.
Preliminary note:
- Students enrolled in an ENCH course should follow the faculty of Applied Science policy, found at: https://engineering.queensu.ca/Current-Students/absences-accommodations/
- Students enrolled in CHEM course should adhere to the following procedure:
1) If you EXPECT to miss an assessment (quiz, presentation, mid-term or final exams), contact the course coordinator at least 72 h BEFORE the date, AND submit a ‘request for academic consideration’ (when applicable) through the Faculty of Arts and Science online portal, at: https://www.queensu.ca/artsci/accommodations
Please note that no medical information should be communicated to the instructor. If requested, medical documentation should only be directed to the Faculty of Arts and Science office through its academic consideration portal.
2) If extenuating circumstances PREVENT you from writing an examination (e.g. sickness, death in the family), or you unexpectedly MISSED an examination, presentation or assignment, contact the course instructor as soon as possible, AND submit a required request for academic consideration right away through the Faculty of Arts and Science online portal (link above).
The course instructor/coordinator will need both the faculty office’s approval and your information before taking your request for consideration into account.
Please note that no medical information should be communicated to the instructor. If required, medical documentation should only be directed to the Faculty of Arts and Science office through its academic consideration portal.
Important notes:
a) Once you have written (or made a valid attempt at) an examination, you cannot request an accommodation; see Queen’s faculty of Arts and Science academic regulation 8.4.3 for more information.
b) As a reminder, a copy of the Academic Regulation 6 (attendance, course work and conduct) is provided below:
6.1 – Participation and Conduct in Classes Students must be enrolled in a class to be eligible to attend or otherwise participate in lectures, laboratories, tutorials, online discussions, tests, and examinations associated with the class. Students are expected to be, and at the discretion of the instructor, may be required to be present at all lectures, laboratories, tutorials, online discussions, tests, and examinations in their classes and to submit essays, exercises, reports, and laboratory work at the prescribed times. Student conduct in lectures, laboratories, tutorials, online discussions, tests and examinations must conform to the Code of Conduct. Students whose conduct does not conform to the Code of Conduct may be issued a warning in writing from the class instructor. Subsequent failure to conform to the Code of Conduct may result in a written requirement to withdraw from the class (see Academic Regulation 17). 6.2 – Submission of Course Work For purposes of evaluation, assignments and other course work must be submitted in a readable format. Many instructors will require that work be submitted electronically, and will state this at the outset of the class. 6.3 – Absence and Missed Course Work Students who experience extenuating circumstances that cause them to miss lectures, laboratory work, assignments, tests or examinations, should submit a request for academic consideration. Once the request has been made and as soon as they are able, students must contact their instructor(s) to make alternative arrangements for extensions or other consideration. A Verification of Illness form or other supporting documentation may be required, depending on the duration of the extenuating circumstances. If there is a significant effect on attendance or academic performance such that the student may wish to request an incomplete grade, Aegrotat or Credit Standing, the student is responsible for obtaining appropriate documentation at the time of treatment. See Academic Regulation 10 for further information about Aegrotat and Credit Standing. Information about appeals to the Associate Deans (Studies) for Aegrotat or Credit Standing can be found in Appeal of Academic Decisions, Section 3.c) If the missed assessment cannot be completed by the date final marks are due, an Arts and Science Permission for an Incomplete Grade form should be used as governed by Academic Regulation 10.2.4 (Arts and Science) or the Applied Science Incomplete Grade Request form Academic Regulation 4b (Engineering and Applied Science), with the assistance of the course instructor/coordinator.