Department of Chemistry

DEPARTMENT OF

Chemistry

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Missed Exam Policy

Department of Chemistry policy requires that you download, print, fill out, and deliver in person the Declaration of Extenuating Circumstances Form (PDF, 146KB) to document the circumstances and request for an accommodation due to extenuating circumstances. Accommodation MAY be granted at the discretion of the course coordinator; if in doubt about your circumstance, ASK.

1. You EXPECT TO miss an exam, presentation or assignment: contact the course coordinator at least 72 hours BEFORE the date. Depending on the situation, they may require you to submit the form prior to the date of the exam or require you to submit the form within 72 hours after the date.

2. You unexpectedly MISSED an exam, presentation or assignment: contact the course coordinator within 72 hours AFTER the date and submit the form.

Once you have written an exam, you CANNOT request an accommodation.

Supporting Documentation

Queen’s Health Services does NOT provide medical notes for short term illnesses; the Self-Declaration of Illness Form (PDF, 69KB) is used to document these conditions. You may be asked to provide the instructor with the appropriate supporting documentation for other circumstances such as:

  • Serious long-term illness or injury certified by documentation from a licensed health professional.
  • Current or recent treatment from a licensed psychiatrist, or counselling by Queen's Health, Counselling and Disability Services, certified by supporting documentation from same.
  • Recent death or life-threatening illness or injury of a family member or close friend. The course instructor may ask for verification of the situation (e.g., death certificate, published obituary) and may verify the legitimacy of the document.

If any of this documentation is determined to be fraudulent, the department will consider this to be a departure from academic integrity.

Faculty of Arts & Science, Academic Regulation 6: Attendance, Course Work and Conduct
6.3 – Absence and Missed Course Work
A student who claims illness or compassionate grounds as reason for missing lectures, laboratory work, or assignments is responsible for making alternative arrangements with the instructors concerned for extensions or other accommodation. Though medical or other supporting documentation may not be required by the instructor, the student should be prepared to show relevant documentation should the instructor deem it necessary.
Faculty of Engineering and Applied Science, Academic Regulation 5: Conduct and Attendance
5b.  A student who claims illness or compassionate grounds as a reason for missing any required component of the course other than the final exam is responsible for making alternative arrangements with the instructors concerned. Verifying documentation is normally not required for short-term extenuating circumstances. If there is a significant effect on attendance or academic performance such that the student may wish to request an incomplete (GD) grade, the student is responsible for providing appropriate documentation to the Operations Committee. Refer to Academic Regulation 4b for procedures and documentation required to request an incomplete grade. In the case of illness, a medical certificate should be requested at the time of the treatment.

NOTE: This Department policy does NOT apply to final exams missed due to extenuating circumstances. The Permission for an Incomplete Mark form (PDF, 177KB) should be used as governed by Academic Regulation 10.2.4 (Arts and Science) or the Incomplete (IN) Grade Request form (PDF, 208KB), Academic Regulation 4b (Engineering and Applied Science).