Department of Chemistry

DEPARTMENT OF

Chemistry

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Thesis Submission

To ensure that your plans to complete your degree are well in hand, please review each stage carefully. Information for COMPLETING YOUR DEGREE is provided on the School of Graduate Studies web site at, Completing your Degree.

M.Sc. Students

The period leading up to the defense of the M.Sc. thesis involves two phases:

  1. Preparation of the thesis, and selection of the examining committee.
  2. Review of the thesis and examination of the student.

Preparation of the thesis and selection of the examining committee

The following should take place before the thesis is submitted for internal review.

  • i  The student prepares the thesis

http://www.queensu.ca/sgs/thesis-formatting-other-resources

Please ensure you follow all necessary copyright rules described at http://library.queensu.ca/copyright/thesis

  • ii  The student and supervisor agree on a tentative date for the exam so a timeline for review can be established. Note that the shortest period of time between the submission of the thesis for internal reading and the thesis defense is 15 working days as defined by the School of Graduate Studies.
  • iii   The supervisor identifies and confirms the internal reader and the examining committee. The roles of internal reader and structure of the examination committee for M.Sc. theses are described below. The supervisor should ensure the committee members can review the document by the tentative date of the exam and are available on that date to participate in the exam.

Review of the thesis and examination of the student

The following steps must take place before the examination of the thesis takes place. The minimum period for the review of the thesis by the internal reviewer and examination committee is 15 working days for an M.Sc. thesis, where a working day is defined according to the rules set out by the School of Graduate Studies (http://www.queensu.ca/sgs/preparing-your-oral-examination)

  • i  The supervisor reviews the thesis and indicates its suitability to be submitted for internal reading by signing the internal review form.
  • ii  The student submits the document to the internal reader for review. For an M.Sc. thesis only one faculty member from the Department of Chemistry is required to act as the internal reader. The reader has a period of five working days to review the document and provide feedback. Once the document is in an acceptable form, the internal reader signs the internal review form.
  • iii  Once the internal review is complete, the supervisor schedules the examination through the Chemistry Graduate Office by filling out the Oral Thesis Examination Form. The supervisor will list the examining committee members identified in step 1 iii, and suggests a tentative date, time and location for the exam. The Graduate Assistant will find a Chair for the oral exam. Once the Chair is identified, the departmental form will be updated and signed by the supervisor and Chemistry Graduate Coordinator. The graduate assistant will email the notice of the examination and the Examination Report Form to all members of the Examining Committee.  A copy of the complete Oral Thesis Examination Form is copied to SGS.
  • iv  The student hands in one copy of the thesis to all committee members, including the Chair. The thesis can be provided to the examiners once they have been confirmed and the internal reading has taken place. The examiners and Chair have 10 working days from that point to review the document.

Composition of the M.Sc. Thesis Examination Committee

The Examination Committee for the M.Sc. thesis defense consists of:

  • A Chair identified by the Graduate Assistant (Department Head or Delegate)
  • The supervisor
  • Two faculty members in the Department of Chemistry

Student Registration Information and Completion of Degree

All graduate students working on a thesis must register for each term until they have completed the requirements for their degree program.

Please note that requirements are considered complete when one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee, is submitted to the School of Graduate Studies through the E-Thesis Submission process in QSpace.

Inquiries should be directed to Rose Silva, Thesis Coordinator
Monday to Friday
8:30 a.m. to noon, 1:00 to 4:30 p.m.
Gordon Hall, Room 425
Graduate Studies Office

E-mail: thesis@queensu.ca
Phone: (613) 533-6000 ext #77313
Fax: (613) 533-6015

Ph.D. Students

The period leading up to the defense of the Ph.D. thesis involves two phases:

  1. Preparation of the thesis, and selection of the examining committee.
  2. Review of the thesis and examination of the student.

1.  Preparation of the thesis and selection of the examining committee:

The following should take place before the thesis is submitted for internal review.

  • i  The student prepares the thesis
    http://www.queensu.ca/sgs/thesis-formatting-other-resources
  • ii  The student and supervisor agree on a tentative date for the exam so a timeline for review can be established. Note that the shortest period of time between the submission of the thesis for internal reading and the thesis defense is 30 working days as defined by the School of Graduate Studies.
  • iii  The supervisor identifies and confirms the internal readers and the examining committee. The roles of internal readers and structure of the examination committee for Ph.D. theses are described below. The supervisor should ensure the committee members can review the document by the tentative date of the exam and are available on that date to participate in the exam.

2.  Review of the thesis and examination of the student:

The following steps must take place before the examination of the thesis takes place. The minimum period for the review of the thesis by the internal reviewers and examination committee is 30 working days for an Ph.D. thesis, where a working day is defined according to the rules set out by the School of Graduate Studies. http://www.queensu.ca/sgs/preparing-your-oral-examination

  • i  The supervisor reviews the thesis and indicates its suitability to be submitted for internal reading by signing the internal review form.
  • ii  The student submits the document to the internal reader for review. For a Ph.D. thesis, two faculty members from the Department of Chemistry are required to act as internal readers. The readers have a period of five working days to review the document and provide feedback. Once the document is in an acceptable form, the internal readers sign the internal review form.
  • iii  Once the internal review is complete, the supervisor schedules the examination through the Chemistry Graduate Office by filling out the Oral Thesis Examination Form. The supervisor will list the examining committee members identified in step 1 iii, and suggests a tentative date, time and location for the exam. It is the supervisor's responsibility to ensure the suitability of all members of the examining committee. This information will be filled in on the Examination Report Form, which will be signed by the supervisor, and the Chemistry Graduate Coordinator, and then forwarded to the School of Graduate Studies. The School of Graduate Studies will find a Chair for the oral exam. The Oral Thesis Examination Form must be submitted 25 working days prior to the date of the exam. Final approval of the Examination Committee lies with the Dean of the School of Graduate Studies.
  • iv   The student hands in one copy of the thesis to all committee members, including the Chair. The thesis can be provided to the examiners once they have been confirmed and the internal reading has taken place. The examiners have 25 working days from that point to review the document. A copy should be provided to the Chair once the Chair is identified by SGS.

Composition of the Ph.D. Thesis Examination Committee

The Examination Committee for the Ph.D. thesis defense consists of:

  • A chair identified by the School of Graduate Studies
  • The supervisor
  • The Head's delegate in the Department of Chemistry
  • One faculty member in the Department of Chemistry (internal)
  • One faculty member from another Department at Queen's in the same Division (internal/external)
  • An external examiner from outside Queen's University.

Student Registration Information and Completion of Degree

All graduate students working on a thesis must register for each term until they have completed the requirements for their degree program.

Please note that requirements are considered complete when one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee, is submitted to the School of Graduate Studies through the E-Thesis Submission process in QSpace (http://www.queensu.ca/sgs/thesis-formatting-other-resources).

Inquiries should be directed to Rose Silva, Thesis Coordinator
Monday to Friday
8:30 a.m. to noon, 1:00 to 4:30 p.m.
Gordon Hall, Room 425
Graduate Studies Office

E-mail: thesis@queensu.ca
Phone: (613) 533-6000 ext #77313
Fax: (613) 533-6015/p>

Degree Completion

A student who completes a program mid-term is eligible for a partial refund of student activity and tuition fees assessed for that term. Students are required to return their student card to the Office of the University Registrar - Records & Services for a refund of student activity fees. Health and Dental fees are not refundable if the completion date is after the opt-out period. Students who complete their program during the benefit year remain on the Health & Dental Plan until August 31.

Fee Refund Schedule -- Graduate Programs

100% Refund on Term Fees - Withdraw or Complete By:

Fall Term: 30 September
Winter Term: 31 January
Spring/Summer Term: 31 May

50% Refund on Term Fees - Withdraw or Complete By:

Fall Term: 31 October
Winter Term: 28/29 February
Spring/Summer Term: 30 June

25% Refund on Term Fees - Withdraw or Complete By:

Fall Term: 30 November
Winter Term: 31 March
Spring/Summer Term: 31 July

No Refund on Term Fees - Withdraw or Complete Between:

Fall Term: 1 - 31 December
Winter Term: 1 - 30 April
Spring/Summer Term: 1 - 31 August